E-mail Etiquette You Must Follow To Show Your Professionalism

E-mails have become extremely important in this digital age. They are always in use, particularly in the life of a professional, beginning when we apply for positions and continuing throughout our careers. Email etiquettes are the code of conduct that guides one's behavior while writing and/or answering emails. Therefore, it is important that you follow these email etiquette guidelines at work, as this will demonstrate your professionalism and impress them all.

1. No Use Of Capital Letters

Even if you wish to emphasise or highlight your information, avoid using full capital letters in your email. In terms of email etiquette, using all capital letters is considered disrespectful and can be interpreted as shouting at someone. Therefore, you must avoid using capital letters in your email and make sure to write it more carefully. So, unless you truly want to yell at someone, it's best not to use all capital letters.

2. Keep Font And Font Colour Basic

Every font has its own time and place, but when it comes to business communication, it's best to keep your fonts, as well as the sizes and colours that go with them, basic, simple and classic. Keep the email's default font and text color for a neat, professional appearance. The default text colour is usually black or dark grey, with a simple, easy-to-read font. It's normally ideal to choose an easy-to-read sans serif font like Calibri, Helvetica, or Arial in an 11-point or 12-point font size. By using standard fonts and colors, you can better increase the likelihood that your recipient understands and trusts your message. Also, attempt to limit the usage of text highlighting, bolding, italics, and underlining.

Don't miss: Expert shares Best Fitness Routine For Working Professionals

3. Always Use A Salutation

When it comes to email etiquette, knowing how to use professional greetings is crucial. The usage of laid-back, colloquial expressions like, "Hey you guys," "Yo," or "Hi folks" should be avoided at all cost. The salutation in an email should not be affected by the relaxed nature of our writings . Words like "Hey" is an extremely informal salutation that should not be used in a professional setting. Instead of that, you can use Hi or Hello.

Don't miss: Wedding Invite Ideas: A Few Tips To Leave Lasting Impression On Your Guests

4. Always Proofread Before Sending The E-mail

Your spelling mistakes in the email won't go unnoticed by the recipients. You may be judged for making them, depending on the recipient. So, don't simply rely on your standard spell checker. If you do, your email recipients will almost certainly notice errors, and while everyone makes mistakes now and again, frequent errors and misspellings might appear careless, which is not good for you profession wise. The simplest method to avoid this is to read and reread your email several times before sending it, preferably aloud.

5. Make The Email Subject Line Count

With hundreds of emails arriving in inboxes every day, it's critical that your subject line be clear and to the point. It should be reasonably simple and descriptive of what you want to say through it. Any email with a vague, or obscure subject very certainly goes directly to the thrash, so make sure your e-mail does not be one of them. Also, proofread the subject line as thoroughly as you will read the remainder of the email. It is impossible to overstate the importance of a compelling subject line. Always use a subject line that indicates you're responding to their business or other concerns.

Keep these tips in mind and follow the email etiquettes for a more professional way of life.

For more tips, stay tuned to HerZindagi!